INVENTORY MANAGEMENT SOFTWARE
Know what you have, where it is, and when to reorder
One live stock picture across every location, with suppliers, purchase orders and reorder rules in the same system. Built around how your stock actually moves — including the parts of it that no standard tool has a field for.
In development with a retail client today. We will show you what exists.
WHAT IS IN IT
The parts every stock operation needs
A starting point, not a fixed menu. What you get is shaped around how your stock actually moves — these are the pieces that are almost always part of it.
Live stock, every location
What is on hand, what is reserved, what is on its way — per warehouse, per shop, per shelf if that is how you work. One number everybody trusts.
Suppliers and purchasing
Supplier records tied to purchase orders, prices, lead times and delivery history. What you paid last time, and how late it actually arrived.
Movements with a reason
Every receipt, issue, transfer and correction recorded with who did it and why. Shrinkage stops being a mystery you discover at stocktake.
Reorder before it hurts
Thresholds built from your real lead times, order velocity and safety stock — so the alert arrives while there is still time to act on it.
Counts and documents
Stocktakes on a phone with a scanner, variance reports that show what moved, and purchase orders and delivery notes generated in your layout.
Reachable from anywhere
The warehouse floor, the shop counter and the office see the same live figures, on whatever device is in their hand.
WHAT IT LOOKS LIKE
Plain screens that do the job
An illustration of the stock list — laid out the way a warehouse reads it. Your version carries your articles, your locations and your language.
| Article | Location | On hand | Status | Reorder at |
|---|---|---|---|---|
| ART-4471 | Hall A · R12 | 340 | in stock | 120 |
| ART-4470 | Hall A · R08 | 86 | low | 100 |
| ART-4468 | Hall B · R03 | 0 | out | 40 |
| ART-4465 | Shop Nord | 512 | in stock | 150 |
Illustrative layout. Not a screenshot of a customer system.
HONESTLY, THOUGH
When to buy off the shelf, and when to build
Standard software is the right answer more often than a software company will admit. Here is where each one wins — we will tell you if you are on the wrong side of this line.
Buy standard software when
- You sell standard products in standard units from one place
- Your stock rules are the ones every shop has
- You need it next week, not next quarter
- The licence cost is small next to what you would spend building
Build your own when
- Your articles have properties no standard field fits — batches, lengths, grades, expiry
- Stock lives in more than one place and the tool insists it does not
- The real stock figure is in a spreadsheet somebody maintains by hand
- Reordering depends on rules only the person who has done it for ten years knows
We are building a cloud inventory management system for a retail client right now — replacing manual stock tracking with one live system across their locations. It is in development, not finished, and we will show you exactly what runs today.
HOW IT GETS BUILT
From your shelves to running software
01
We watch the work
A day in the warehouse and the office. Where the count goes wrong, which spreadsheet is load-bearing, what everybody works around. No questionnaire.
02
You get it in writing
A requirements document listing every function, prioritised must / should / could, with an effort estimate. You own it — take it to another company if you like.
03
Built in usable pieces
Usually live stock first, because it is the number everything else depends on. Suppliers, reordering and counts follow while the first part is already in use.
STRAIGHT ANSWERS
What people ask before they start
How long does an inventory system take?
Live stock across your locations is typically six to ten weeks. Suppliers, purchase orders and reorder rules follow in pieces after that, while the first part is already being used. Barcode scanning on phones is usually quicker than people expect.
What does it cost?
Quoted per project, not per seat, and the requirements document is what makes the number real. Most systems of this shape land in the low five figures for a first version. If a standard tool would do the job, we will say so.
Do we need barcode scanners?
Usually not. A phone camera reads barcodes well enough for receiving and stocktakes in most operations. Dedicated scanners are worth it at high volume, and we will tell you when you have crossed that line.
Can it talk to our shop or accounting system?
That is normally part of the scope. Stock movements from a webshop, purchase invoices to accounting, exports for the tax adviser — these connections are what make the figure trustworthy instead of just visible.
What about the stock we have now — is it a fresh start?
No. Existing stock is imported and reconciled against a first count, so the system starts from what is actually on the shelves. That first count is the moment the numbers become real.
Ready to stop counting stock by hand?
Tell us how stock moves through your business today. We will show you what is worth automating, what it takes, and what it frees up.